Covering Letter For Job Application – Sample Cover Letter Format

By on June 12, 2012 with 19 Comments

Covering letter for job application is the window to what you bring to the table for the prospective organization.

HR Crest outlines a sample cover letter format for you that you may use as along with your resume or Curriculum Vitae.

Every product needs to be packaged well before it reaches the shelves. Similarly, a good covering letter helps you to package your candidature well by giving brief introduction on what you are writing for, which position or job you are applying for, and most importantly why a company should consider your resume. So, you should prepare it with a lot of focus and clarity.

In business, every touch point matters, as you never know what works the best for you. As an aspirant or a job seeker, ideally you should prepare a nice covering letter that is to be sent along with your resume as a cover page; be it a snail mail (postal mail) or an email.


The objective behind writing a covering letter for job application is to share with your prospective employer the purpose of applying; mentioning the position you are interested for and giving a compelling  reason behind considering your candidature for the desired profile or position. Your cover letter should be specific to the position you are applying for, relating your skills and experience to those noted in the job posting. The success of interview and the job success largely depends on how you write this letter and design the resume.

Your cover letter is your first (and best) chance to make a good impression!

Ideally, a covering letter for job application is to be attached with a resume.

If you are applying though an email then the content of the covering letter can be used as the body of the mail or even as an attachment, depending on the context. And in case of a snail mail, a covering letter is to be kept on the top of the resume, with the resume enclosed. Remember, your covering letter for job application is critical to how your career shapes in that organization and in general. 

There are a lot of ways of designing a covering letter for job application.

But the best way to start writing it is by stating in the very first line or paragraph -

Who you are and what you are writing for.

For your reference you can refer to this sample covering letter format (Job application covering letter)

 Your Name

phone & email


Company official’s name
XYZ Company
company address

Dear Sir/Madam/Mr.(write the surname only if your know the full name),

I am writing to apply for the programmer position advertised in the Times of India. As requested, I am enclosing a completed job application, my certification, my resume and three references.

The opportunity presented in this listing is very interesting, and I believe that my strong technical experience and education will make me a very competitive candidate for this position. The key strengths that I possess for success in this position include:

  • I have successfully designed, developed, and supported live use applications
  • I strive for continued excellence
  • I provide exceptional contributions to customer service for all customers

With a BS degree in Computer Programming, I have a full understanding of the full life cycle of a software development project. I also have experience in learning and excelling at new technologies as needed.

Please refer to my resume for additional information on my experience.

I can be reached anytime via email at (write email address) or my cell phone(mention your cell phone number)

Thank you for your time and consideration. I look forward to hearing from you on the same.

Yours faithfully

( to be written when you don’t know the name of the person your are writing to)


Yours sincerely,

( to be written when you know the name of the person you are writing to)

Your Name

Encl: A copy of Resume

 Please Note: This sample cover letter  is provided for guidance only.

The information provided is not guaranteed for accuracy or legality. Letters and other correspondence should be edited to fit your personal situation. Customize your covering letter for job application to suit your candidature and write your resume with care.

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Category: Jobs And Careers

Kaushik Das

About Kaushik Das: Welcome to HR Crest! I am Kaushik Das, currently associated with a reputed organization with diverse business lines. I am a passionate & optimistic person with an appetite to learn and excel in life. Being a Masters of Commerce and MBA in Marketing & Finance, I aspire to gain proficiency in building Corporate Relations and educating both management aspirants and corproates in the areas of Business & Soft skills. I have spent over five years in the corporate world with prime focus on Sales & Marketing in the education sector. My competencies are training people in the areas of corporate communication, negotiation skills, aptitude building and career counseling. I have a natural flair for Marketing initiatives and have been actively involved in organizing & coordinating varied industry interface activities both for management students & corporates. View author profile.

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