New employee orientation is the corner stone of employee productivity, employee engagement and employee retention in any organization. New employee induction program is a critical day one delivery for any HR department.
The employee life cycle in an organization begins from day one when an employee she steps into the organization. Hence an employee induction process is the window to the organization.
How the organizations welcome a new employee not only reflects about the respective organizations’ people orientation, it also makes a lasting impression on the new employee’s mind about the organization.
While new employee orientation practices are different for organizations, almost all organizations have a process of through which they welcome a new employee. This process too speaks volumes about an organization. In large organizations, spread across several geographies, announcement for new employee is even more critical. This helps existing employees not only to put a face to the name but also to get an idea about the new employee’ s profile. In larger organizations across geographies, this information is extremely useful should someone needs to meet the new employee for the first time. A nicely drafted new employee welcome letter shares the requisite information that can act as a thread to start a communication during the first telecon/ meeting.
It may look a bit awkward to ask the background of a new employee during the first meeting / call, absence of a new employee announcement practice can risk such a situation. Announcement for new employee through new employee welcome letter is absolutely a must for every organization.
So, what should you include in a new employee welcome letter or new employee announcement?
Usually, this communication is anchored by the Human resource department from an HR Manager’s e mail id. Some organization also have teh practice of sending such communication from teh business head’s e mail id or office, however, the process is anchored by the HR Manager is most cases.
Particulars of a letter/ mail to welcome a new employee :
- New employee photograph
- Location, country and department the new employee is joining in
- Business the new employee is going to be a part of
- Complete designation of the new employee
- Education background ( at least the last completed education)
- Companies worked in prior to joining the current organization ( in case of freshers, this is not applicable)
- The last held designation
- Interests and hobbies
- Any social cause the employee is associated with
- Any significant achievement in the new employee’s career
- Family details (if the new employee is comfortable to share family details)
Sample Welcome Letter is outlined below:
****Employee Name**** has joined us as ****Employee designation****” in the ***Employee Department*** in ***Location of joining***, ****Country***
****Employee Name**** has completed ***Employee’s education background***. Her/His last assignment was with *** previous organizations worked in***, where his/ her work responsibilities involved
*** brief outline of the nature of new employees’ work portfolio***. ****Employee Name**** has been awarded the *** significant achievement of the employee***
****Employee Name**** takes keen interest in **** mention new employee’s hobbies and interests**** and supports the **** social cause*** through volunteering work.
****Employee Name**** currently lives in the *** City name*** with *** details of family members***
We welcome ****Employee Name**** and wish her good luck in her/his new role
Welcome A New Employee – Sample Welcome Letter
Category: HR Manager